I.T. Guaranteed

Custom solutions with satisfaction guaranteed

Phone: 1300 889 533

Green Fleet Management Software Tasmania

What is Open Fleet

Open Fleet is a comprehensive fleet management software application for use in all organisations from large corporates or government departments managing 1000s of vehicles down to small organisations with just a few cars.

Open Fleet can

Record the details of your assets,
Use accounting cost codes to record and recover vehicle expensies,
Predict when vehicles will require servicing,
Predict when vehicles will require replacing,
Track total cost of ownership,
Accept input of odometer from fuel companies or fleet management companies, or Excel.
Manage vehicle pools including;

Accepting bookings or booking requests including recurring car bookings,
Smart booking optimisation of vehicles,
Recording odometer usage,
Calculate vehicle hire fee and recover costs by export to accounting systems,
multiple vehicle tariffs,
Monitor and reduce late vehicle returns,
shared vehicle usage, booking & split cost recovery between cost centres,
Double booking prevention;

Delegate vehicles to be managed by a cost centre manager
Extensive reporting including:

Region filtering
Drillable reports
Easy export of reports to excel, email, & cut & paste
Customise and save reports with full QBE and SQL editor
Quick date selection

Try Open Fleet for Free for 90 Days

Brochure

Download

Over 10,000 vehicles managed with Open Fleet software

Fleet optimised pool booking

Open Fleet can automatically allocate vehicles to bookings based upon leaving the longest space possible for other pool vehicle bookings, rather than allowing the driver to pick the vehicle. This optimises the vehicle pool to its maximum potential, making for a greener, more efficient fleet.
Administrators may assign vehicles as they please or permit other staff, or indeed all staff, to nominate which vehicles suit their purpose. This flexible approach allows the organisation to set a policy for booking vehicles.

Gain greater efficiencies by vehicle sharing

Each vehicle booking can be shared by adding passengers or co-drivers. Open Fleet can search for vehicles travelling to the same destination. Once a suitable match is found, the searcher simply clicks to email the driver to request a lift.

Vehicle booking hire costs can be shared a number of ways according to your organisational policies which will encourage vehicle sharing and further reduce carbon dioxide emissions. The split hiring costs can be uploaded to financial systems for automated cost recovery.

Recover your costs automatically

Open Fleet can perform cost recovery functions. It generates an Excel file which can be imported into corporate financial software, to create journal entries.

Open Fleet can recover the cost of individual bookings and even split the cost of shared journeys amongst travellers with a different cost centre. Passenger cost splitting may be configured in a variety of ways.

Open Fleet can also perform internal leasing functions to recover the cost of a vehicle from a cost centre over the life of the vehicle.

Stay ahead of the game using prediction for servicing and vehicle replacement

Stay ahead of the game using prediction for servicing and vehicle replacement Open Fleet predicts when your vehicles will fall due for servicing and for replacement by calculating the average distance travelled per month and projecting that forward. Organisations can choose which option to service or replace on, be it odometer due, date due, or earliest date due from both. This feature allows planning of vehicle unavailability so that the number of vehicles unavailable at any one time is minimised.

Delegate fleet management roles throughout your organisation

Open Fleet uses a corporate roles permission structure to enable the organisation to allow users access to the tools they need to perform their jobs, but hiding other functions to maintain and protect confidential data. Administrators can delegate vehicles to be managed by a business unit or cost centre manager to allow them to administer their own vehicles. These cost centre mangers then have access to reports that only show their cost centre’s vehicles.

Flexible enough to cater for your organisation's unique policies

Open Fleet includes a vast array of options to allow your organisation to decide vehicle usage policies and not be forced to follow the directions of how a software company wants your organisation to work.

Privacy options allow your organisation to control how much booking information is shared between users. There are multiple alternatives for billing to set when to charge bookings or when to reward early key return.

Advanced Reporting will keep management satisfied

Reports are designed to quickly & easily present the data needed to make informed business decisions and to report on the progress of your agency. Reports can be drilled all the way down to easily locate and open the original data. All reports can be transferred directly into Excel with the click of a single button. Date Ranges may be selected simply by use of the quick dates selectors. There are KPI Reports and top ten reports as well as built-in graphs and exception reports to notify you of potential problems. Templates can be applied to automatically format the report with your choice of colour or font style.

We've got your back

Open Fleet comes with multiple free support options. The comprehensive user manual includes an in-depth getting started section, a user guide, and a detailed field reference. There are also video tutorials. I.T. Guaranteed welcomes contact for support by email, phone or skype. Remote desktop support (Quick Support) is available directly from the menu bar.

No Training Required

Intuitive features include a comprehensive find box right on the main toolbar which can be used to find bookings by surname, date or booking ID, which make the software a pleasure to use. Dates may be selected with menus, calendars, or simply by pressing quick keys such as + to advance 1 day. It’s the little extras that make day to day use of our software less stressful.

Configuration Choices

Hosting (Database Storage)

Internal (self) host

Inexpensive
Most Secure

Most Affordable
Quick & easy to install

Cloud

Most Accessible
Can be accessed outside organisation without VPN

Interfaces

Windows Application

Fast, easy to use, easy to install
No need to log in or
remember another password
Most affordable interface

Mix

Saves on development cost of full web browser app
Reduced features available on the browser version
Full features accessible for the windows users

Web Browser

Works on Windows, Apple, Andriod.
Can be hosted in the cloud for external access.

Our Clients

Our Company

years providing software services to government

years providing software services to government departments

Some of our enterprise clients have been relying on our software daily for the last years. In I.T. years that's like ... forever. In fact, we go back to Windows 3.1 together.

We have seen our client's employees come and go. We have attended their employee's retirement parties. We have even had those retirees visit our home for coffee and free PC support. And after that long, some have become family friends.

Testimonial

Testimonials

“I have been using I.T. Guaranteed’s software for 18 years and have found the software is user-friendly and intuitive. This has enabled our fleet management to be targeted to achieving our goals and efficiencies. The odd issue has been resolved rapidly with no fuss as the system has been robust with very minimal down time. Reporting is easy with the click of a button, and the online help is also easy to use. I would recommend this company and the software it produces to other users.”

Stephen Simmons
Transport Manager, Fleet Management North
Tasmanian Health Service

“I used I.T. Guaranteed's Fleet software for 16 years. It was easy to use, and reliable with little to no downtime. On the odd occasion when we needed help, it was prompt and friendly. I would recommend I.T. Guaranteed wholeheartedly.' ”

Bruce Baudinette
Fleet Manager (Retired), UTAS

100% Customisable to your requirements

Any and all parts of the software can be customised to the unique requirements of your organisation. Software should operate the way your organisation wants it to, not the other way around. We work with all stakeholders to ensure your organisation's requirements are not only met, but exceeded.

Reliable quick support

Reliable, quick support

We guarantee that you will be satisfied with our 3 hour response times and 48 hour resolution times. Standard support is 9am to 5pm, business days, Australian Eastern Standard Time. 24/7 Support is available by negotiation.

Money back satisfaction guarantee

It is what we named the business, after all. If our client isn't satisfied, then they can have their money back. You see, we prefer our clients to choose to remain with us rather than be forced to remain due to a contract that locks them in.

GITC approved supplier

Your project will gain the approval of your I.T. department quicker and easier due to our GITC accreditation for software development and vast experience in working with government agencies.

Configuration

Web-based or self-updating portable executable

Our portable executable program is lightning fast and used by the majority of our clients. It can be installed with normal user privileges. It updates automatically and therefore requires no assistance from your I.T. Department to install the clients or maintain the software. Alternately, your organisation might prefer to use the responsive web-based form suitable for smaller screens.

Host the database on your own SQL server for ultimate security or utilise a cloud server

Most of our clients prefer to keep all their data internal and on their own servers and be responsible for their own backups. This ensures the fastest possible data request times. Alternately we can assume the responsibility and arrange hosting for you and perform regular backups according to an agreed schedule.

FAQS

Do you sell outside Australia?

Yes.

What are your support hours?

Standard support is Monday to Friday 9am to 5pm Tasmanian time, which is GMT+10 hours, or +11 hours in summertime. Email support will be repsonded to the next business day.

Do you provide after hours or 24/7 support?

After hours support or 24/7 support can be negotiated. Having said that our software runs requiring minimal support.

Will the software work over the internet?

Yes. We have a variety of packages available to suit all requirements. Our most popular version is a self-updating portable program. Web based alternative versions are available as are hybrid solutions that use web booking forms, but use the fast installable clients for dispatchers.

Is the software audited?

Yes. All entries and changes made within the software, even those by NEPT administrators, and logged, together with who made the change and when. The logs are accessible from the audit reports, which NEPT administrators may view.

Can users create their own reports?

Administrators can create new reports, by modifying one of the existing reports. The software includes a full Query by Example grid, and SQL editor.

Can the software be customised?

We are happy to customise the software to ensure that it meets your needs. Software should work the way your organisation does not the other way around.

What backend server does it use?

It is your choice. The software is built to run on sql. We recommend Microsoft SQL server, or Microsoft sql express. It will also run on MS Access, but we prefer to use that just for the demo.

How much does it cost?

In order to quote we will need to know how many vehicles you have.

More information

For more detailed information, please download our product feature and benefit guide.

If you would like a demo to trial, please click the download link below.