I.T. Guaranteed
Customised solutions with satisfaction guaranteed
Phone: 1300 889 533



Green Fleet Management Software Tasmania

Our Company


19 years providing software services to government departments

19 years providing software services to government departments

Some of our enterprise clients have been relying on our software daily for the last 19 years. In I.T. years that's like ... forever. In fact, we go back to Windows 3.1 together.

We have seen our client's employees come and go. We have attended their employee's retirement parties. We have even had those retirees visit our home for coffee and free PC support. And after that long, some have become family friends.


Testimonial

Testimonial

“I have been using I.T. Guaranteed’s software for 18 years and have found the software is user-friendly and intuitive. This has enabled our fleet management to be targeted to achieving our goals and efficiencies. The odd issue has been resolved rapidly with no fuss as the system has been robust with very minimal down time. Reporting is easy with the click of a button, and the online help is also easy to use. I would recommend this company and the software it produces to other users.”

Stephen Simmons
Transport Manager, Fleet Management North
Tasmanian Health Service


100% Customisable to your requirements

100% Customisable to your requirements

Any and all parts of the software can be customised to the unique requirements of your organisation. Software should operate the way your organisation wants it to, not the other way around. We work with all stakeholders to ensure your organisation's requirements are not only met, but exceeded.


Reliable quick support

Reliable, quick support

We guarantee that you will be satisfied with our 3 hour response times and 48 hour resolution times. Standard support is 9am to 5pm, business days, Australian Eastern Standard Time. 24/7 Support is available by negotiation.


Money back satisfaction guarantee

Money back satisfaction guarantee

It is what we named the business, after all. If our client isn't satisfied, then they can have their money back. You see, we prefer our clients to choose to remain with us rather than be forced to remain due to a contract that locks them in.


GITC approved supplier

GITC approved supplier

Your project will gain the approval of your I.T. department quicker and easier due to our GITC accreditation for software development and vast experience in working with government agencies.


Over 10,000 vehicles managed with Open Fleet software

Features

Fleet optimised pool booking

Fleet optimised pool booking

Open Fleet can automatically allocate vehicles to bookings based upon leaving the longest space possible for other pool vehicle bookings, rather than allowing the driver to pick the vehicle. This optimises the vehicle pool to its maximum potential, making for a greener, more efficient fleet.
Administrators may assign vehicles as they please or permit other staff, or indeed all staff, to nominate which vehicles suit their purpose. This flexible approach allows the organisation to set a policy for booking vehicles.

Gain greater efficiencies by vehicle sharing

Gain greater efficiencies by vehicle sharing

Each vehicle booking can be shared by adding passengers or co-drivers. Open Fleet can search for vehicles travelling to the same destination. Once a suitable match is found, the searcher simply clicks to email the driver to request a lift.

Vehicle booking hire costs can be shared a number of ways according to your organisational policies which will encourage vehicle sharing and further reduce carbon dioxide emissions. The split hiring costs can be uploaded to financial systems for automated cost recovery.

Cost Recovery

Cost Recovery

Open Fleet can perform cost recovery functions. It generates an Excel file which can be imported into corporate financial software, to create journal entries.

Open Fleet can recover the cost of individual bookings and even split the cost of shared journeys amongst travellers with a different cost centre. Passenger cost splitting may be configured in a variety of ways.

Open Fleet can also perform internal leasing functions to recover the cost of a vehicle from a cost centre over the life of the vehicle.

Stay ahead of the game using prediction for servicing and vehicle replacement

Stay ahead of the game using prediction for servicing and vehicle replacement

Open Fleet predicts when your vehicles will fall due for servicing and for replacement by calculating the average distance travelled per month and projecting that forward. Organisations can choose which option to service or replace on, be it odometer due, date due, or earliest date due from both. This feature allows planning of vehicle unavailability so that the number of vehicles unavailable at any one time is minimised.

Delegate fleet management roles throughout your organisation

Delegate fleet management roles throughout your organisation

Open Fleet uses a corporate roles permission structure to enable the organisation to allow users access to the tools they need to perform their jobs, but hiding other functions to maintain and protect confidential data. Administrators can delegate vehicles to be managed by a business unit or cost centre manager to allow them to administer their own vehicles. These cost centre mangers then have access to reports that only show their cost centre’s vehicles.

Flexible enough to cater for your organisation's unique policies

Flexible enough to cater for every organisations unique policies

Open Fleet includes a vast array of options to allow your organisation to decide vehicle usage policies and not be forced to follow the directions of how a software company wants your organisation to work.

Privacy options allow your organisation to control how much booking information is shared between users. There are multiple alternatives for billing to set when to charge bookings or when to reward early key return.

Advanced Reporting

Advanced Reporting

Reports are designed to quickly & easily present the data needed to make informed business decisions and to report on the progress of your agency. Reports can be drilled all the way down to easily locate and open the original data. All reports can be transferred directly into Excel with the click of a single button. Date Ranges may be selected simply by use of the quick dates selectors. There are KPI Reports and top ten reports as well as built-in graphs and exception reports to notify you of potential problems. Templates can be applied to automatically format the report with your choice of colour or font style.

We've got your back

We've got your back

Open Fleet comes with multiple free support options. The comprehensive user manual includes an in-depth getting started section, a user guide, and a detailed field reference. There are also video tutorials. I.T. Guaranteed welcomes contact for support by email, phone or skype. Remote desktop support (Quick Support) is available directly from the menu bar.

No Training Required

No Training Required

Intuitive features include a comprehensive find box right on the main toolbar which can be used to find bookings by surname, date or booking ID, which make the software a pleasure to use. Dates may be selected with menus, calendars, or simply by pressing quick keys such as + to advance 1 day. It’s the little extras that make day to day use of our software less stressful.



Configuration


Web-based or self-updating portable executable

Web-based or self-updating portable executable

Our portable executable program is lightning fast and used by the majority of our clients. It can be installed with normal user privileges. It updates automatically and therefore requires no assistance from your I.T. Department to install the clients or maintain the software. Alternately, your organisation might prefer to use the responsive web-based form suitable for smaller screens.


Host the database on your own SQL server for ultimate security or utilise a cloud server

Host the database on your own SQL server for ultimate security or utilise a cloud server

Most of our clients prefer to keep all their data internal and on their own servers and be responsible for their own backups. This ensures the fastest possible data request times. Alternately we can assume the responsibility and arrange hosting for you and perform regular backups according to an agreed schedule.


More information

For more detailed information, please download our product feature and benefit guide.

If you would like a demo to trial, please click the download link below.here.